MINUTES:  Meeting of the Monona Grove School District, Business Services Committee, held on Monday, July 22, 2002, in the Nichols School, District Office Board Room, Starting at 5:00 P.M.

BOARD COMMITTEE MEMBERS PRESENT:    Nancy Allen, Bill Bland, John Kitslaar

COMMUNITY MEMBERS PRESENT:                 Dan Millin, Jim Blair

ADMINISTRATORS PRESENT:                                        Jeff Avery

OTHERS PRESENT:                                              John Weinberger

                                                                                                                                    

I.        Opening of Meeting – Nancy Allen

 

II.             Declaration of Public Notice – acknowledged

 

III.           Public Appearances – none

 

IV.     Approval of the Minutes of the June 24, 2002, Business Services Committee Meeting

 

          Mr. Kitslaar moved approval of the minutes of the June 24, 2002, Business Services Committee meeting.  Mr. Millin seconded and the motion carried.

 

V.                                 Opportunity for Public Input into the Budget Process

 

          No one was present to comment on the 2002-2003 budget process.

 

VI.                              Progress Report on Nichols Fire Repair Project

 

          Mr. Avery reported that all is progressing on time for fire remediation.

 

VII.        Discussion and Possible Approval of Action to Apply for a TEACH loan for Cable Television Wiring and Data

          Cabling for Winnequah School

 

          Mr. Herman and Mr. Ziegler are requesting authorization for funding for cable television and data cabling wiring at Winnequah Middle School.

 

          Ms. Allen moved that the committee recommend to the Board of Education authorization for Mr. Herman and Mr. Ziegler to develop budget figures and process the TEACH loan application for the cable television and data wiring projects at Winnequah Middle School.  Mr. Kitslaar seconded and the motion carried.

 

          Mr. Bland stated he would like to see the district continue to expand the use of community members to assist with such projects.  It was noted that implicit in the motion is the authority to contract with an engineering firm to design the project (required by TEACH loan procedures).

 

VIII.     Discussion and Possible Approval of a Method of Funding for a New Scoreboard at the Monona Grove

          Athletic Field

 

          Ms. Allen moved that the Committee recommend to the Board of Education to direct the Athletic Director to replace the scoreboard at the Monona Grove High School Athletic Field as soon as possible at a cost not to exceed $20,000, and further move to direct the Business Office to finance the cost of the scoreboard by a lease purchase agreement for a term of five years with the annual principal and interest payments to be split equally between the Athletic budget and the Maintenance budget.  Mr. Blair seconded and the motion carried.

 

          It was noted that at this time a booster club has not come forward with a donation for the replacement of the scoreboard.  Mr. Schreiner commented that a scoreboard will be designed that can be used for soccer, track, and football.

 

 

 

 

IX.          Discussion and Possible Approval of a Modification to Request for Transportation to Child Care Provider Form

 

          Mr. Bland moved that the Transportation to Child Care Provider Form be forwarded to the Policy Committee for review.  Mr. Kitslaar seconded and the motion carried.

 

          The Transportation Department will submit, in writing, the current policy and practice regarding the form to the committee.

 

X.             Discussion and Possible Approval of Financing Debt

 

          Mr. Blair moved that the committee recommend to the Board of Education to direct the Director of Business Service Office to arrange for the refinancing of the $4,500,000 G.O. note issued on 11/15/94 as outlined in Option 3 (refinance the outstanding 1994 notes and extend the maturity to 2007) of a memorandum dated July 18, 2002, and to prepare the necessary documents for approval at the August Board of Education meeting.  Mr. Millin seconded and the motion carried.

 

          Mr. Avery noted that this will decrease taxes by both lowering the levy due to lower interest rates and increasing state aid.

 

XI.          Presentation of Natural Gas Purchase Program

 

Mr. Avery presented information on the district’s natural gas purchase program.

 

XII.        Other Agenda Items

 

          At the next Business Services Meeting a discussion will take place on the Youth Center.  Interested parties are encouraged to attend the meeting.

 

XIII.     Confirm Next Meeting Date

 

Ms. Allen reminded Board members of the next meeting date: Monday, August 26, 2002, District Office Board Room

 

XIV.               Adjournment – 7:00 P.M.

 

          Mr. Millin moved that the meeting be adjourned.  Mr. Bland seconded and the motion carried.