MINUTES: Meeting of the Monona Grove School District, Business Services Committee,

held on Thursday, June 26, 2003, in the Nichols School, District Office

Board Room, Starting at 5:00 P.M.

BOARD COMMITTEE MEMBERS PRESENT: Nancy Allen, Mike DuPlayee, John Kitslaar

COMMUNITY MEMBERS PRESENT: Dan Millin

ADMINISTRATORS PRESENT: Jeff Avery, Gary Schumacher, Jeff Schreiner

OTHERS PRESENT: Phil McDade

I. Opening of Meeting – Nancy Allen

II. Declaration of Public Notice – acknowledged

III. Public Appearances – none

IV. Approval of the Minutes of the May 28, 2003, Business Services Committee Meeting

John Kitslaar moved approval of the May 28, 2003, Business Services Committee meeting minutes. Mike DuPlayee seconded and the motion carried.

V. Opportunity for Public Input into the Budget Process

No one was in attendance to offer public input into the budget process.

VI. Discussion and Possible Approval of Monona Grove High School Athletic Budget – Jeff Schreiner

Jeff Schreiner, Monona Grove High School Activities Director, presented the 2003-2004 Athletic Budget to the Committee in the amount of $114,289.00.

Mike DuPlayee moved that the Committee recommend to the Board of Education approval of the Monona Grove High School Athletic Budget in the amount of $114,289.00. John Kitslaar seconded. After further discussion of the motion, a vote was taken and the motion failed.

Ms. Allen moved that the Committee recommend to the Board of Education approval ofthe Monona Grove High School Athletic Budget in the amount of $110,196.00. Mike DuPlayee seconded and the motion carried.

VII. Discussion and Possible Approval of 2003-2004 Student Fee Schedule

Jeff Avery, Director of Business Services, presented the 2003-2004 Student Fee Schedule to the Committee.

Mr. Kitslaar moved that the Committee recommend to the Board of Education approval of the Monona Grove School District 2003-2004 Student Fee Schedule, as amended. Mr. Millin seconded and the motion carried.

VIII. Update on Natural Gas Costs

Jeff Avery updated the Committee regarding purchase costs for natural gas. Mr. Avery will be reporting to the Committee on a monthly basis regarding the fixed rate price and whether it has dropped to a significant price whereby it would be advantageous for the district to lock into a fixed price. The Committee agreed that if the price was at a desirable rate, Mr. Avery should lock into the fixed price and report back to the Committee at their next meeting.

IX. Other Agenda Items

Jeff Avery presented an Eagle Scout Project proposal written by Nate Dowse. Nate will be making improvements to the Cottage Grove School Forest, which will enhance both the environment and educational experience for school district students. The Committee gave their consensus that this proposal could be forwarded to the Board of Education for possible approval.

X. Schedule Next Meeting Date

Committee members confirmed the next meeting of the Business Services Committee will be on Thursday, July 24, 2003, 5:00 P.M., at Nichols School in the District Office Board Room.

XI. Adjournment

John Kitslaar moved that the meeting be adjourned. Mike DuPlayee seconded and the motion carried. The meeting was adjourned at 6:28 P.M.