MINUTES: Meeting of the Monona Grove School District, Business Services Committee,

held on Wednesday, May 28, 2003, in the Nichols School, District Office

Board Room, Starting at 5:00 P.M.

BOARD COMMITTEE MEMBERS PRESENT: Nancy Allen, Mike DuPlayee, John Kitslaar

COMMUNITY MEMBERS PRESENT: Jim Blair (Arrived 5:07 PM), Dan Millin

ADMINISTRATORS PRESENT: Jeff Avery, Gary Schumacher

OTHERS PRESENT: Phil McDade, Mary Possin

I. Opening of Meeting – Nancy Allen

II. Declaration of Public Notice – acknowledged

III. Public Appearances – none

IV. Approval of the Minutes of the April 23, 2003, Business Services Committee Meeting

Dan Millin moved approval of the April 23, 2003, Business Services Committee meeting minutes. Mike DuPlayee seconded and the motion carried.

V. Opportunity for Public Input into the Budget Process

No one was in attendance to offer public input into the budget process.

VI. Discussion and Possible Approval of School Breakfast Grant for Winnequah Middle School and Monona Grove High School

Diane Panke, Food Service Director, asked the Committee to support her application for a Kohl Fellowship Breakfast Start Up Grant for Winnequah Middle School and Monona Grove High School. The district has already received two start up grants for the elementary schools.

John Kitslaar moved that the Committee recommend to the Board of Education approval of submitting “Senator Kohl’s School Breakfast Start Up Grant” application for Winnequah Middle School and Monona Grove High School. Dan Millin seconded and the motion carried.

VII. Discussion and Possible Approval of Designating Student Assurance Services as the Provider of Voluntary Student Accident Insurance for the 2003-2004 School Year

Mike DuPlayee moved that the Committee recommend to the Board of Education approval of the designation of Student Assurance Services, Inc., as the provider of voluntary student accident insurance for the 2003-2004 school year. Dan Millin seconded and the motion carried.

VIII. Discussion and Possible Approval of Child Care Providers for the 2003-2004 School Year

Nancy Allen moved that the Committee recommend to the Board of Education approval of contracting with Learning Ladder as the childcare provider in Cottage Grove and the YMCA as the childcare provider in Monona for the 2003-2004 school year. John Kitslaar seconded and the motion carried.

IX. Discussion of Natural Gas Costs

Jeff Avery presented information to the Committee regarding natural gas fixed price versus float price options. After discussion of the options, the Committee is recommending that the Business Office does not lock into a fixed amount, but rather pay the market value from month to month. Mr. Avery will be reporting to the Committee on a monthly basis regarding the fixed rate price and whether it has dropped to a significant price whereby it would be advantageous for the district to lock into a fixed price.

X. Discussion and Possible Approval of Exclusive Beverage Vendor for Monona Grove High School

Jeff Avery presented information to the Committee regarding bids he received from beverage companies wishing to be the exclusive beverage vendor for Monona Grove High School.

Nancy Allen moved that the Committee recommend to the Board of Education that they accept the bid from Pepsi-Cola of Madison to provide beverage services for Monona Grove High School as outlined in the memorandum labeled Pepsi #1 and dated May 28, 2003. Jim Blair seconded and the motion carried.

XI. Review Budget Drafts

Jeff Avery reviewed the following proposed budgets for 2003-2004:

Taylor Prairie School Location 110 $ 73,568.00

Cottage Grove School Location 120 $ 72.880.00

Maywood School Location 130 $ 45,190.00

Nichols School Location 140 $ 48,909.00

Monona Grove High School Location 400 $277,616.00

MGHS Alternative School Location 420 $ 5,455.00

Buildings and Grounds Location 540 $797,509.00

Utilities Budgets $859,071.00

Technology Location 541 $237,000.00

XII. Discussion and Possible Approval of Additions to the School Fees for 2003-2004

Bill Breisch reviewed with the Committee a proposal to charge a $28.00 per student fee, for the 2003-2004 school year, to purchase texts and consumable materials to enhance the District’s $90,000 budget. He explained that this $28.00 fee would allow the District to purchase an additional $300,000.00 of texts and consumable materials to help to bring the curriculum materials up to date.

Dan Millin moved that the Committee recommend to the Board of Education an increase in the student fees at each grade level by $28.00 to cover curriculum materials. Mike DuPlayee seconded and the motion carried.

XIII. Other Agenda Items - none

XIV. Schedule Next Meeting Dates

The Committee scheduled the following meeting dates for the 2003-2004 school year:

Thursday June 26, 2003 5:00 P.M. District Office

Thursday July 24, 2003 5:00 P.M. District Office

Wednesday August 27, 2003 5:00 P.M. District Office

Thursday September 25, 2003 5:00 P.M. District Office

Thursday October 30, 2003 5:00 P.M. District Office

Thursday November 20, 2003 5:00 P.M. District Office

Monday January 5, 2004 5:00 P.M. District Office

Wednesday January 28, 2004 5:00 P.M. District Office

Wednesday February 25, 2004 5:00 P.M. District Office

Wednesday March 24, 2004 5:00 P.M. District Office

Wednesday April 28, 2004 5:00 P.M. District Office

Wednesday May 26, 2004 5:00 P.M. District Office

XV. Adjournment

Dan Millin moved that the meeting be adjourned. John Kitslaar seconded and the motion carried. The meeting was adjourned at 6:15 P.M.