MINUTES:           Meeting of the Monona Grove School District, Business Services Committee,

held on Monday, November 25, 2002, in the Nichols School, District Office

Board Room, Starting at 4:15 P.M.

BOARD COMMITTEE MEMBERS PRESENT:     Nancy Allen, Bill Bland, John Kitslaar

COMMUNITY MEMBERS PRESENT:                     Jim Blair (Left 5:05 P.M/Returned 5:55 P.M.)

                                                                                                                Dan Millin

ADMINISTRATORS PRESENT:                                                Gary Schumacher, Jeff Avery

OTHERS PRESENT:                                                                     John Weinberger, Diane Panke, Mark Scullion,

                                                                                                                Mary Possin (Arrived 5:10 P.M.)

                                                                                                                                                                               

 

I.                     Opening of Meeting – Nancy Allen

 

II.                    Declaration of Public Notice – acknowledged

 

III.                  Public Appearances – none

 

IV.                 Approval of the Minutes of the October 30, 2002, Business Services Committee Meeting

 

Bill Bland moved approval of the October 30, 2002, Business Services Committee meeting minutes.  Mr. Blair seconded and the motion carried.

 

V.                  Discussion and Possible Recommendation of an Offer to Purchase Real Estate from the District

 

Mr. Millin moved that the Committee forward this offer to the Board of Education for evaluation, further consideration, and possible action.  Mr. Kitslaar seconded and the motion carried.

 

VI.                 Discussion and Possible Approval of an Agreement With Sonic Foundry

 

Vic Yonash presented, on behalf of Bill Herman and Winnequah Middle School, a Letter of Understanding that has been negotiated between the Monona Grove School District and Sonic Foundry.  This letter of understanding would enable Winnequah Middle School to become a national demonstration school for modeling the educational applications of Sonic Foundry Media Solutions. 

 

Jim Blair moved that the Committee recommend  to the Board of Education approval of the Letter of Understanding between the Monona Grove School District and Sonic Foundry.

Mr. Kitslaar seconded and the motion carried.  It was noted that the Technology

Department would be responsible for any costs associated with this agreement.

 

VII.               Review of Roof Maintenance Program and Possible Approval of the Trem Care Contract

 

Mark Scullion presented an updated Trem Care Five Year Service Agreement for the Monona Grove School District building roofs as prepared by Tremco Incorporated.  

Mr. Scullion stated this agreement has been reduced in the amount of $5,100 per year  for the five-year period.

 

Mr. Kitslaar moved that the Committee recommend to the Board of Education approval of the Trem Care Contract.  Mr. Bland seconded and the motion carried.

  

VIII.              Pupil Transportation Issue – Appearance by Dr. & Mrs. Hose

 

Dr. Hose appeared to ask that the Business Services Committee approve a bus stop be changed or an additional stop be made at his residence, 4707 Tonyawatha Trail.  No action was taken by the Committee on this request. 

 

IX.                 Presentation of E-Commerce for Monona Grove School District Food Service

 

Tom Schenger, Win Snap (Win Snap is the program that tracks our Food Service accounts) representative, made a presentation to the Committee on how the use of e-commerce on the web would allow parents to make payments to the school lunch program.

 

The Committee asked that Jeff Avery, Diane Panke, and Tom Schenger prepare a formal proposal, including costs involved, for using the web site to make e-commerce payments.

 

X.                   Presentation and Possible Recommendation on Refunding the Unfunded Pension Liability

 

Paul Thompson of Hutchinson, Shockey, Erley & Co. shared information with the Committee relating to the refunding of the Monona Grove School District’s unfunded pension liability.  Mr. Thompson stated the district had the following three potential methods of refinancing the unfunded pension liability: Uniform Savings, Deferred Savings, and Accelerated Savings.

 

Mr. Millin moved that the Committee recommend to the Board of Education that they direct the administration to take the steps necessary to refinance the unfunded pension liability using Uniform Savings Model as presented by Paul Thompson of Hutchinson, Shockey, Erley & Co.  Mr. Kitslaar seconded and the motion carried.

 

XI.                 Presentation of 2001-2002 Audit – Ed Virnig

 

Mr. Virnig was not present at the meeting.  This agenda item will be discussed at the next meeting of the Business Services Committee.

 

XII.                Discussion and Possible Recommendation Regarding Monona Grove High School Exclusive Contract with Beverage Vendor

 

Georgiana Giese, Principal, Monona Grove High School, presented information to the Committee regarding the exclusive soda contract that they have been a part of during the past 4 ˝ years (5 year contract).  Ms. Giese is requesting that she be given permission to proceed in developing a request for proposals for the next five years.

 

Mr. Kitslaar moved that the administration proceed to solicit bids from various beverage vendors as exclusive providers and submit the proposal to the Committee for review before it is submitted to the Board of Education for possible approval.  Mr. Millin seconded and the motion carried.

 

XIII.              Other Agenda Items – none

 

XIV.             Confirm Next Meeting Date

 

Committee members confirmed that the next meeting of the Business Services Committee will be on Monday, January 6, 2003, 5:00 P.M., at Nichols School in the District Office Board Room.

 

XV.              Adjournment

 

Mr. Kitslaar moved that the meeting be adjourned.  Mr. Millin seconded and the motion carried.  The meeting was adjourned at 6:00 P.M.