MINUTES: Meeting of the Monona Grove School District, Business Services Committee,

held on Wednesday, January 29, 2003, in the Nichols School, District Office

Board Room, Starting at 5:03 P.M.

BOARD COMMITTEE MEMBERS PRESENT: Nancy Allen, Bill Bland, John Kitslaar

COMMUNITY MEMBER PRESENT: Jim Blair (Left 5:55 P.M.)

COMMUNITY MEMBER ABSENT: Dan Millin

ADMINISTRATORS PRESENT: Jeff Avery, Gary Schumacher

OTHERS PRESENT: John Weinberger, Mark Scullion,

Mike DuPlayee, Laura Toso

I. Opening of Meeting – Nancy Allen

II. Declaration of Public Notice – acknowledged

III. Public Appearances – none

IV. Approval of the Minutes of the January 6, 2003, Business Services Committee Meeting

Bill Bland moved approval of the January 6, 2003, Business Services Committee meeting minutes. Mr. Blair seconded and the motion carried.

V. Opportunity for Public Input into the Budget Process

No one was in attendance to offer public input into the budget process.

VI. Presentation of Capital Maintenance Projects for 2003-2008

Mr. Scullion presented the Capital Maintenance Projects budget for 2003-2008.

Mr. Scullion stated he has talked to each Principal regarding needs in their perspective buildings. Mr. Avery clarified that each school has additional needs but this report only reflects what is in Mr. Scullion’s budget for 2003-2004.

VII. Discussion and Possible Approval of the New Playground Project for Taylor Prairie School

Judie Lehman, Principal at Taylor Prairie School, and Lynn Boelter and Ann Manz on behalf of the Cottage Grove PTO, shared information with the Committee on the design of the new playground project for Taylor Prairie School. Ms. Boelter and

Ms. Manz stated the PTO has raised the $42,500 needed for purchase of the equipment and is presently working with the Village of Cottage Grove regarding permits needed for the project.

Mr. Bland moved that the Committee recommend to the Board of Education approval of the Taylor Prairie playground project with the provisions that the Taylor Prairie (Cottage Grove) PTO fund the purchase of equipment and the Monona Grove School District fund the installation, site preparation and site finish work, and that the Business Services Department be directed to request various vendors submit bids for this project. Mr. Kitslaar seconded and the motion carried.

VIII. Discussion and Possible Approval of Letter of Understanding and Agreement to Establish a 457(b) Plan

Mr. Avery introduced Mark Miller, representing Metropolitan Life Insurance Company, who answered questions from the Committee regarding the Letter of Understanding and Agreement for establishing a 457(b) deferred compensation plan.

Mr. Bland moved that the Committee recommend to the Board of Education approval of the Letter of Understanding regarding the Met Life Preference Plus Account for Governmental 457(b) Plans. Mr. Kitslaar seconded and the motion carried.

Mr. Avery and Mr. Schumacher will be contacting the employee unions stating this plan will be forwarded to the Board of Education for possible approval.

IX. Other Agenda Items – none

X. Confirm Next Meeting Date

Committee members confirmed that the next meeting of the Business Services Committee will be on Wednesday, February 26, 2003, 5:00 P.M., at Nichols School in the District Office Board Room.

XI. Adjournment

Mr. Kitslaar moved that the meeting be adjourned. Mr. Bland seconded and the motion carried. The meeting was adjourned at 6:05 P.M.