MINUTES: Meeting of the Monona Grove School District, Business Services Committee,

held on Wednesday, May 26, 2004, in the Nichols School, District Office Board

Room, Starting at 5:05 P.M.

BOARD COMMITTEE MEMBERS PRESENT: Nancy Allen, John Kitslaar, John Weinberger

COMMUNITY MEMBER PRESENT: Dan Millin

ADMINISTRATORS PRESENT: Gary Schumacher, Jeff Avery, Mark Scullion

OTHERS PRESENT: Mary Possin, Phil McDade, Jerry Rodefeld

I. Opening of Meeting – John Weinberger

II. Declaration of Public Notice – acknowledged

III. Public Appearances – none

IV. Approval of the Minutes of the April 28, 2004, Business Services Committee Meeting

Nancy Allen moved approval of the April 28, 2004, Business Services Committee meeting minutes. John Kitslaar seconded and the motion carried.

V. Opportunity for Public Input into the 2004-2005 Budget

No one was in attendance to offer public input into the budget process.

VI. Recommendation to Award/Bid for Bussing Service

Jeff Avery presented the 2004-2005 Bus Bid Evaluation Summary and Cost Proposal results.

Bid Package “A” for the transportation of high school/middle school students from Cottage

Grove, the Monona high school/middle school hazardous route, and the Monona elementary

double runs was reviewed by the Committee.

John Kitslaar moved that the Committee recommend to the Board of Education

approval of a five-year contract for bussing services be awarded to Badger Bus for the

transportation of high school/middle school students from Cottage Grove, the Monona high

school/middle school hazardous route, and the Monona elementary double runs. Mr. Millin

seconded and the motion carried.

Bid Package “B” for the transportation of the Cottage Grove area elementary students will be

presented to the Committee at a later date.

VII. Approval of Child Care/Day Care Providers

The Committee reviewed the applications for childcare providers and the recommendation of the Administrative team in charge of child care/day care provider services.

Ms. Allen moved that the Committee recommend to the Board of Education acceptance of the Monona Grove School District Administrative team’s recommendation to designate Learning Ladder as the 2004-2005 provider in Cottage Grove and the YMCA as the 2004-2005 provider in Monona. Mr. Kitslaar seconded and the motion carried.

VIII. Designation of Voluntary Student Accident Insurance Provider

Jeff Avery presented information from Student Assurance Services, Inc., regarding student insurance plans.

Mr. Weinberger moved that the Committee recommend to the Board of Education that Student Assurance Services, Inc., be designated as the provider of voluntary student accident insurance for the 2004-2005 school year. Ms. Allen seconded and the motion carried.

Committee members asked that the administration discuss with the principals a way to make parents aware of the coverage available through Student Assurance Services, Inc.

IX. Natural Gas Price Update

Jeff Avery updated the Committee on natural gas prices. Because of the increased costs per deca therm, it was recommended that Mr. Avery continue to monitor the market before he locks into a price.

X. Discussion and Possible Recommendation for Bleacher Refurbishment at the John Klement Athletic Complex

Jeff Avery and Mark Scullion shared information they had received for refurbishing the bleachers at the John Klement Athletic Complex.

Ms. Allen moved that the Committee recommend to the Board of Education that they direct the Administration to solicit bids for a refurbishment project of the type described in

Mr. Avery’s memorandum dated May 26, 2004. Mr. Millin seconded and the motion carried.

XI. Review of Budgets

Jeff Avery presented the following proposed budgets:

Building & Grounds, Location 540 $771,496.00

Curriculum & Instruction, Location 875 $221,124.00

Both budgets, as proposed, reflect the 5% decrease from 2003-2004.

XII. Discussion of TIF Report from the Village of Cottage Grove

Jeff Avery reported he has received information from the Village of Cottage Grove on a resolution to dissolve Tax Incremental District #4 and authorize distribution of expenses from the Village of Cottage Grove and financial reviews for TIF #4 and TIF #5. Mr. Avery will share additional information as he receives it from the Village of Cottage Grove.

XIII. Review of Cash Flow

Jeff Avery reviewed the 2003-2004 cash flow status as of the end of April, 2004. He reported that the cash flow position is as projected but the district will still need to borrow for cash flow purposes in October of 2004.

XIV. Other Agenda Items

Discussion was held regarding various uses of school district’s Fund 80 (Community Service Fund) dollars.

XV. Set Next Meeting Date, Time and Place

The following schedule was established for future meetings:

Wednesday, June 23, 2004 Wednesday, January 5, 2005

Tuesday, July 27, 2004 Wednesday, January 26, 2005

Wednesday, August 25, 2004 Wednesday, February 23, 2005

Thursday, September 23, 2004 Wednesday, March 23, 2005

Monday, October 25, 2004 Wednesday, April 27, 2005

Tuesday, November 23, 2004 Wednesday, May 25, 2005

XVI. Adjournment

Ms. Allen moved that the meeting be adjourned. Mr. Millin seconded and the motion carried. The meeting was adjourned at 6:15 P.M.